Direct Answer
Property software splits into two problems: listing and matching on the sales side, and unit, billing and work-order management on the operations side. We build either, on a unit and contract data model that keeps billing traceable.
Suitable For
- Agencies needing listing, client matching and viewing-appointment management
- Property managers needing unit, tenant, billing and maintenance work orders
- Developers or landlords needing lease contracts and renewal tracking
Not Suitable For
- Portals depending on scraped listing data from third-party sites
- Products requiring regulated financial or mortgage advice functionality
Core modules and the data each one owns
| Module | Scope, data and rules it owns |
|---|---|
| Property & unit | Building, floor, unit, area, layout and status; the unit record is the anchor every contract, bill and work order attaches to. |
| Listing & matching | Listing attributes, media, availability state, and the matching rules between client requirement and available stock. |
| Contract & lease | Lease term, rent, deposit, payment schedule, renewal and termination rules, with version history for amendments. |
| Billing & receivables | Recurring rent and utility charges, meter readings where applicable, payment records, arrears ageing and receipt generation. |
| Work order | Maintenance request intake, assignment, status, completion evidence and resident feedback. |
| Resident & notice | Resident accounts, announcements, visitor registration and access records where the hardware exposes an API. |
Step-by-step Process
- Send the current workflow, the roles involved and where the process breaks down today
- We map the data model, the modules needed at launch and what can wait for a later phase
- Confirm scope, integrations, acceptance criteria, source-code ownership and deployment responsibility
- Iterative build with demos at each milestone, then functional, compatibility and performance testing
- Deployment, source-code and documentation handover, then an agreed maintenance path
Buyer Checklist
- One primary user workflow and one admin workflow defined for the first release
- Role and permission matrix agreed before development, enforced in the backend
- Integration accounts and API credentials confirmed as available
- Data migration source, format and volume reviewed
- Acceptance criteria written per module, not per screen
- Source-code ownership, deployment responsibility and maintenance scope stated in the contract
Information Needed for Quotation
- The workflow you want to replace or build, and who performs each step
- User roles and what each role may see and edit
- Platforms required at launch (web, mini program, iOS, Android, desktop)
- Systems to integrate: payment, ERP, WMS, hardware, accounting, third-party APIs
- Existing data to migrate, its current format and rough volume
- Whether source-code handover and self-hosting are required
Frequently Asked Questions
Can recurring bills be generated automatically?
Yes. Recurring charges generate from the contract schedule on a job, with proration rules for mid-period move-in and move-out agreed during scoping. Manual adjustments remain possible and are logged.
Can residents pay and report issues from WeChat?
A mini program covers bill viewing, payment, work-order submission with photos and notice reading without requiring an app install, which is usually the deciding factor for resident adoption.
Which platforms do you build for this industry?
Web console for agency or property office, WeChat mini program for residents and clients, Android and iOS app for field staff and maintenance workers, plus an admin panel.
What can you integrate with?
Payment gateways for rent and fees; map APIs for location and commute; SMS and message notifications; accounting export; access control and metering hardware where the vendor provides an API.
Will we own the source code?
Source-code handover, repository access, deployment notes and database documentation can be included in the agreed scope. State it in the brief so it is priced in rather than added later.
Can you take over an existing system instead of rebuilding?
Yes. We start with a code and environment review, then propose a scoped plan for bug fixes, refactoring, UI rework or new features. Rebuilding is only recommended when the review shows the existing codebase cannot carry the roadmap.
Related Pages
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